A quick check-in at the door, a signed record behind every child
A parent enters a PIN or scans a QR code, picks the children, answers the health check and signs. Siblings in different rooms check in together. Each check-in and check-out lands on the child's record with the time, the adult and the signature, so the daily sign-in sheet builds itself.
Ratios you can see before they slip
Staff clock in on the kiosk or their phone and are counted in the room they are in. The room board shows children and staff side by side, so the director sees the Toddler room go over during a break and sends help, instead of finding out from a licensor. Set your state's ratio table per age band; a room can be stricter than the center, never looser.
Families and staff check in on the same kiosk, with a PIN or a QR code.
Pickup that holds up when a stranger is at the door
Each child carries a list of adults who may pick them up, with photos. At check-out, an adult who is not on the list is stopped, and a child with a custody note cannot be checked out without the director. The parent gets a notice when their child leaves, and a late pickup feeds your late-pickup fee.
Visitors and substitutes, handled at the same door
Visitor management signs in visitors and contractors at the front desk, screens them against a watchlist and prints a badge. Floaters and substitutes get time-boxed access to the rooms they cover, and it expires on its own when the shift ends.
Common questions
No special hardware. Check-in runs on a tablet at the door, and families can use their own phone with a QR code.
Yes. Staff clock in with their own PIN on the kiosk or from their phone, and that is what feeds the room ratio.
Yes. Print a day or export a month as a CSV, with the time, the adult and the signature for every check-in and check-out.
The check-out is stopped. If the child has a custody note, it waits for the director.
In Washington, Bloomz produces what DCYF's electronic attendance checklist asks for: every sign-in and sign-out with who signed and how, an audit of every correction, and a monthly report per child. Bloomz is not yet on DCYF's approved-systems list, so keep using your current approved system for subsidy attendance until it is. In other states, keep using your state's system; Bloomz keeps your own signed record.
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