bloomz
Login
Bloomz for ChildcareChildcare PricingBlog
What you're fixing
Ratios at open and closePickup safetyLate tuition & subsidy copaysFilling an open seatThe daily sheet at closingFamilies who read another languageThe licensing visit
By Role
Directors & OwnersTeachers & Room StaffFront Desk & BillingFamilies
By Program
Childcare centersPreschoolsMulti-site groupsBefore & after school, campsMontessori & mixed-ageFamily childcare homes
Why Bloomz for Childcare
Bloomz for Childcare OverviewChildcare PricingHow switching worksSecurity & PrivacyBloomz AI for CentersIntegrations & ExportsRoadmapResources & Licensing Guide
The Day
Check-In, Pickup & RatiosCare Log & Daily ReportsFamily App & MessagingAI
The Office
Tuition & BillingEnrollment & WaitlistChildcare Pricing
Records
Health, Medication & IncidentsLicensing Records
Make the Switch
How switching worksChildcare Pricing
Compare Bloomz vs.
vs Brightwheelvs Procare
Company
About BloomzSecurity & Compliance
Bloomz for Childcare & Preschools›Licensing Records
Licensing Records

When the licensor walks in, the binder is already on the screen.

Sign-in sheets, ratios, drills, staff credentials and immunizations in one place.

Licensing visits ask for the same records every time. Signed sign-in and sign-out sheets and immunization status come out of Bloomz today. Age-band ratio tables, a drill log, staff credential tracking with expiry reminders, a Washington DCYF attendance export and staff hours for payroll are rolling out. Bloomz helps you keep the records; your state's rules decide what you need.

Signed sign-in sheetsImmunization statusStaff clock-in historyRatios by age band (rolling out)Drill log (rolling out)Staff credentials (rolling out)DCYF attendance export (rolling out)Staff hours to payroll (rolling out)
Little Harbor Early LearningLicensing records · Ratios by age band
Ratios by age band
Rolling out
InfantsBirth to 11 months1:4Max group 8
Toddlers12 to 29 months1:7Max group 14
Preschool30 months to 5 years1:10Max group 20
Before & AfterSchool age1:15Max group 30
Set the table your state uses. A room can be stricter than the center, never looser. When Toddlers and Preschool combine at 6:30 PM, the stricter ratio applies.

Your state's table, per room. Rolling out.

Step 1 of 6: Ratios by age band
Illustrative screens with demo data
01

Attendance and health records, ready to print

Every check-in and check-out carries the time, the adult and a signature, so the sign-in sheet for any day is a print button. Immunization status for every child exports the same way.

✓
Signed sign-in sheets: any day, any room
✓
Monthly export: CSV for your files
✓
Immunization status: who is current, who is due
✓
Staff clock-in history: from the kiosk and phone
02

Ratios, drills and staff files (rolling out)

Set the ratio table your state uses per age band; a room can be stricter than the center, never looser. Log every drill with its time and the rooms that took part, and see the next one due. Track first aid, background checks and training hours per staff member, with a reminder before anything lapses.

✓
Age-band ratios (rolling out): per room
✓
Drill log (rolling out): and the next one due
✓
Staff credentials (rolling out): with expiry reminders
✓
Training hours (rolling out): per staff member
Little Harbor Early LearningLicensing records · Ratios by age band
Ratios by age band
Rolling out
InfantsBirth to 11 months1:4Max group 8
Toddlers12 to 29 months1:7Max group 14
Preschool30 months to 5 years1:10Max group 20
Before & AfterSchool age1:15Max group 30
Set the table your state uses. A room can be stricter than the center, never looser. When Toddlers and Preschool combine at 6:30 PM, the stricter ratio applies.

Your state's table, per room. Rolling out.

Step 1 of 6: Ratios by age band
Illustrative screens with demo data
03

Washington DCYF electronic attendance (rolling out)

For centers that take Working Connections subsidy: enter your SSPS provider number once, then export every sign-in and sign-out over any date range with who signed and how (PIN, e-signature or staff entry), an audit of every correction, and a monthly report per child. Those are the records DCYF's electronic attendance checklist asks for. Bloomz is not yet on DCYF's approved-systems list; until it is, keep your current approved system for subsidy attendance.

✓
SSPS provider number (rolling out): set once for the center
✓
Transaction export (rolling out): who, when and how for each sign-in and sign-out
✓
Edit audit (rolling out): every correction, before and after
✓
Monthly report (rolling out): days and hours per child
1
export for any date range
Each transaction, the edit audit and the monthly report, as CSV.
04

Staff hours, ready for payroll (rolling out)

Staff clock-ins become a timesheet per pay period. The director fixes a missed clock-out with a reason, approves each person, and exports approved hours in the format Gusto or QuickBooks Payroll imports. Bloomz does not run payroll; your payroll provider pays staff.

✓
Timesheets by pay period (rolling out): from clock-ins
✓
Edits with a reason (rolling out): kept in an audit
✓
Approval (rolling out): before anything exports
✓
Gusto and QuickBooks files (rolling out): hours only, no payroll processing
Coming soon

Built, and rolling out in the next release

These are merged and reach centers with the next Bloomz release.

Ratios by age band, per roomEmergency drill logStaff credentials with expiry remindersWashington DCYF attendance exportStaff hours export for payroll
Questions we hear

Common questions

Does Bloomz make us compliant with licensing?

No software can. Bloomz keeps the records your licensor asks for in one place and reminds you before something lapses. Your state's rules decide what you need.

Is Bloomz an approved DCYF electronic attendance system?

Not yet. The export DCYF's checklist asks for is rolling out; until Bloomz is on the approved list, Washington centers keep their current approved system for Working Connections attendance.

Can a room have a stricter ratio than the center?

Yes. A room can be stricter than the center's table, never looser.

Keep exploring

More of Bloomz for Childcare & Preschools

Check-In, Pickup & Ratios
Know who is in every room, and who is allowed to take them home.
Explore →
Health, Medication & Incidents
The allergy is on the card. The medication is signed for. The bump is written up.
Explore →
See it live

See Bloomz
at your center.

A short call about your rooms, your families and the app you use today, not a generic pitch.

One app for your whole center.
CHECK-IN. PHOTOS HOME. TUITION. SIGN-IN SHEETS.
Book Now