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Bloomz for Cities›Agendas & Minutes
Agendas & Minutes

Publish a meeting agenda once. Bloomz handles the calendar, the documents and the notice.

No more updating a website, a calendar and a mailing list separately for the same meeting.

The Meeting Hub lets your clerk's office build an agenda packet, publish it, and publish approved minutes from the control panel used for alerts and the website. Publishing creates the calendar entry, lists the packet and minutes in the public Documents, and notifies subscribed residents, translated. Where the city provides one, a live-stream link travels with the notice.

Publish onceRecurring schedulesCalendar entry createdPublic Documents listingTranslated noticesRoll call, motions & votesAI minutes draft, where enabled
City of Fort MeadeAgendas and Minutes · Build the packet
City Commission, regular meeting
Tue, Oct 13 · 6:00 PM · City Hall chambers · livestream
Draft
Agenda items
1Call to order and invocation
2Approval of minutes, Sep 22 meetingminutes-sep22.pdf
3Ordinance 2026-14, first readingord-2026-14.pdf
4Peace River Park pavilion improvementspavilion-bid-summary.pdf
5Public comment
Publish agenda

Order the items and attach documents to each one.

Step 1 of 5: Build the packet
Illustrative screens with demo data
01

One publish step instead of three

A clerk's office often posts a PDF to the website, adds a calendar entry and drafts a reminder by hand: three updates for one meeting. In Bloomz, publishing the agenda does all three, and a live-stream link rides along when the city has one.

✓
One publish action: calendar entry, document listing and notice created together
✓
Public Documents listing: agenda packets and approved minutes, organized and searchable
✓
Department-submitted items: approve or return items before they reach the packet
✓
PDF packets: export the packet or the minutes
02

Residents notified, translated, without a second step

The notification system that sends an alert also sends a meeting notice, in the resident's own language, to the app residents already check. Residents can leave public comments before the cutoff, which defaults to 24 hours before the meeting.

✓
Notices in the resident's language: translated like every other city notice
✓
Public comment: with a cutoff you set
✓
Roll call, motions and votes: recorded in the meeting
✓
Elected officials with term dates: seats and terms kept in one place
City of Fort MeadeSlick Sites for Cities · Edit in place
Fort Meade city website
City of Fort Meade
GovernmentServicesPayContact
Welcome to Fort Meade
BILink
Click any text or image and change it right on the page.

Click any text or image and change it on the page.

Step 1 of 3: Edit in place
Illustrative screens with demo data
03

A body that meets every month should not be retyped every month

Set the schedule once, such as the second Tuesday monthly through June, and drafts appear ahead of time for your clerk to fill in. Duplicate last month's meeting and change the two items that differ. The calendar entry follows the meeting through its life: reschedule it and the public calendar moves, cancel it and the entry goes with it.

✓
Recurring meeting schedules: set the pattern once
✓
Duplicate a meeting: start from the last agenda, not a blank page
✓
The calendar keeps up: reschedules and cancellations follow automatically
✓
Import history: bring past meetings in from a CSV
Once
to set a recurring schedule
Drafts appear ready to fill in; reschedules and cancellations follow through to the public calendar.
Bloomz AI on this pageAI
Bloomz AI drafts minutes from a transcript you supply.
Paste or upload a transcript (.txt, .vtt or .srt) and AI returns per-item summaries and a minutes narrative. It writes to the draft only, and nothing publishes itself. It does not record or transcribe the meeting, and it is available where Bloomz has enabled it for your city.
Questions we hear

Common questions

Does Bloomz transcribe the meeting?

No. There is no automatic transcription or live captioning. If you have a transcript, the AI minutes assistant can draft minutes from it, and staff review before anything publishes.

Does it make us compliant with open-meetings law?

Bloomz gives you tools to publish agendas, packets and minutes and to notify residents. Compliance with your state's rules is your city's responsibility.

Can residents see the agenda on our website?

Yes, when meetings on the website are switched on, agendas, packets and minutes appear in the public listing.

Keep exploring

More of Bloomz for Cities

Slick Sites for Cities
Slick Sites for Cities: one control panel for the website and the alerts.
Explore →
Public Records
A public-records request, with a clock, an owner and a status the requester can check.
Explore →
Resident Connect
Neighborhood groups, a newsletter, public calendars and forms, without a separate tool for each.
Explore →
See it live

See Bloomz
in your city.

A short call focused on your city's size, your priorities and the systems you use today, not a generic pitch.

One platform. Every resident.
ALERTS. 311. AGENDAS. RECORDS. PAYMENTS. ONE SUBSCRIPTION.
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